Privacy Policy

Welcome to our privacy notice. We are committed to protecting and respecting your privacy.

This policy (together with our terms of use and any other documents referred to on it) sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it.

For the purpose of the UK Data Protection Act 1998 and the EU General Data Protection Regulation 2018 (GDPR), the data controller and nominated data protection representative is Nael Mahfouz, Director 3Sights..

Our Privacy Policy explains:

• The personal information we collect
• How and why we collect and use your personal information
• Why we process your personal information
• When and why we will disclose your personal information to other organisations
• The rights and choices you have when it comes to your personal information
• Why we use cookies
• The steps we take to ensure your information is kept secure and confidential
• How long we will hold your information for
• How to contact us

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1. We may collect certain personal information which (either on its own or when combined with other information we hold about you) allows us to identify you as an individual and which is about you.
2. We will normally collect personal information directly from you when you volunteer it to us or from your use of our services. Normally, we try to limit our use of information which allows us to identify you as a named individual to the details we need to provide the requested or agreed service for you.
3. Where possible, we collect and use details which do not identify you as a named individual, such as website usage information. Some of this information may involve the use of cookies. Please see our Cookie Policy for more information.
4. We do not normally collect any sensitive personal information from or about you and do not wish to do so unless essential.
5. We may store your personal information in electronic and/or hard copy format.
6. To understand why we collect and further use your personal information (See Section 4 below).

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The following sections cover the specifics of each of the groups from which data is collected: Website Visitors, Clients/Customers, Suppliers/Partners and Employees

1. Website Visitors
   1. If you visit our website without filling in a form:
      • We process cookie information only (i.e. no personally identifiable information) - please see our Cookie Policy.
   2. If you visit our website and submit a "Contact" form:
      • In addition to cookie information (see above) we also collect your name, email and phone number. This is done with your consent and enables us to contact you in response to the communications that you have directed at us. We want to be able to help you so we use personal data to provide clarification or assistance in response to your communications.
2. Suppliers / Partners
   1. If you supply products or services to us or work with us to provide part or all of a product/service to our client(s):
      • Your personal information will be saved in our contact database to enable us to provide you with support, services, mailings, sales and marketing actions, billing and to meet contractual obligations.
      • Your personal information will not be passed on to anyone else - unless we need to deliver part or all of a service to you via a third party (See Section 6 below for details).
3. Employees
   1. 3Sights employees and agents will only use data from this website for the purpose of Contact.
4. Contacting You

   We collect and may use your personal information to contact you in response to the communications that you have directed at us. We want to be able to help you so we use personal data to provide clarification or assistance in response to your communications.

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We will only collect and use your personal information (as described in sections 2 and 3) in accordance with data protection laws. Our grounds for processing your personal information are as follows:

1. Consent - Collection and processing your personal information where you have consented for us to do so. Examples of this may include:
   1. When you contact us via a form on this website, we will use your personal information to communicate with, and provide assistance to, you.
   2. When you request to receive our marketing information (such as newsletters etc.).

 

2. Contract - Where we have a contract with you or as a first step towards a potential contract (e.g. a quote).
   1. We will process your personal information in order for us to comply with our obligations under the contract

 

3. Legitimate Interests - Where we have sensible and legitimate business grounds for doing so. Under European privacy laws there is a concept of "legitimate interests" as a justification for processing your personal information. Our legitimate interests for processing your personal information are:
   1. to enable you to access and use this website

    

   From May 2018, you have a right to object to our use of your personal information for these legitimate interests (see Section 9 below)

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1. We do not knowingly collect or store any personal information about children under the age of 16. If you are aged under 16 please get your parent or guardian's permission before you provide any personal information to us.

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The personal information that we collect when you use our services is confidential. We may share your personal information with a third party (e.g. service provider, supplier etc.) for our legitimate business interest.

These parties have to follow our instructions and respect the data protection laws and regulations.

These parties will not be permitted to use your personal information for their own marketing purposes unless you have consented to receive marketing from them on another site.

Sharing your personal information with such parties may occur in the following circumstances:

1. In order to provide you with part or all of the product or service that you have requested. To do that, such parties may need to process your personal information. Such third parties may include: business partners, independent contractors, service providers, suppliers etc.
2. In order run or manage our business. Such third parties may include: our accountants, advisors, insurers etc.

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The personal information that we collect when you use our services is confidential. We may disclose your personal information to a third party in the following circumstances:

1. If required or permitted to do so by law;
2. If required to do so by any court, or any applicable regulatory, compliance, governmental or law enforcement agency;
3. If necessary in connection with legal proceedings or potential legal proceedings;
4. If ownership of all or part of our business is transferred, in which case any purchaser would only be entitled to use that information in a way consistent with this Privacy Policy;
5. In line with our Terms & Conditions.

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Your privacy is of huge importance to us. Section 9 below sets out your information rights. To make enquiries, change your permissions or exercise any of your rights set out in this Privacy Policy and/or make a complaint please contact us (see section 13 below).

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1. Under data protection legislation, you have the following rights as an individual:
   1. Right to be informed: the right to be given information about how your personal information is being processed and why;
   2. Right of access: the right to obtain confirmation that your personal information is processed plus the right to obtain a copy of it;
   3. Right to rectification: the right to have your personal information corrected if it is inaccurate or incomplete;
   4. Right to erasure: the right to request that we delete or remove your personal information from our systems;
   5. Right to restrict processing: the right to 'block' us from using your personal information or limit the way in which we can use it;
   6. Right to data portability: the right to request that we move, copy or transfer your personal information;
   7. Right to object: the right to object to our use of your personal information for: direct marketing / the performance of a legal task / our legitimate interests / research purposes.
   8. Rights related to automated decision making and profiling: i.e. making a decision solely by automated means without any human involvement and automated processing of personal data to evaluate certain things about an individual in order to predict their behaviour and take decisions regarding it.

   We will use reasonable efforts consistent with our legal duty to provide you with your rights in accordance with data protection legislation.

2. To make enquiries, exercise any of your rights set out in this Privacy Policy and/or make a complaint please contact us (see Section 13 below).
3. If you're not satisfied with the way any complaint you make in relation to your personal information is handled by us then you may be able to refer your complaint to the relevant data protection regulator. In the UK, this is the Information Commissioner's Office.

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1. We use cookies (files which are sent by us to your computer or other access device) and tracking technology to help to improve the functionality and performance of our website.
2. The information derived from our use of cookies will be aggregated to provide statistical information about the usage of our website. However, we do not use any information derived from cookies, nor any IP addresses we collect, to identify any individual user of our website.
3. Some third-party technology we may use (e.g. embedded videos, social sharing) may also use cookies to improve your experience on their sites.
4. For details about the cookies we use, information on how to stop them being stored or how to delete ones already stored, please read our Cookie Policy.

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1. Keeping information about you secure is very important to us so we store and process your personal information in accordance with the high standards required under data protection legislation. From time to time and for operational reasons the personal information we collect from you may be transferred to and stored in countries outside of the European Economic Area ("EEA"). Your information may also be processed by some of our service providers which operate outside the EEA. Different countries have different data protection and security laws and some of these do not offer the same level of protection as you enjoy under UK data protection legislation. However, when we appoint our service providers to help us provide products and services to you (which may include some based in the USA), we take care to ensure that they have appropriate security measures in place.
2. We do our best to keep the information you disclose to us secure. However, we can't guarantee its security. By using our website you accept the inherent risks of providing information online and will not hold us responsible for any breach of security.

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Unless a longer retention period is required or permitted by law, we will only hold your personal information on our systems for the period necessary to fulfil the purposes outlined in this Privacy Policy or until you request it is deleted. If, having registered for any of our services, you do not use them for a reasonable time (which may vary depending on the service(s) you've registered for) we may contact you to ensure you're still happy to receive communications from us. Even if we delete your personal information it may persist on back-up or archival media for legal, tax or regulatory purposes.

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1. Our data protection representative is Nael Mahfouz, Director 3Sights.
2. If you have any queries relating to our use of your personal information or any other related data protection questions, please email us using our Contact form.

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This policy is effective from 1st January 2019 and replaces with immediate effect any Privacy Policy previously published on this website. We may, from time to time, make changes to this Privacy Policy to reflect any changes to our privacy practices in accordance with changes to legislation, best practice or enhancements. We will let you know what these changes are by posting them to this page. Where the changes are significant, we may also choose to email you with the new details and get your consent to make these changes where required by law. It is your responsibility as a user to make sure that you are aware of changes posted on this page, by checking for any changes on a regular basis. Changes posted on this page will become effective as soon as they are posted.

Effective as of: 1st January 2019

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